BURSAR

WORKING WITH A VISION

Our institute is a living laboratory for sustainability.

The Bursar is the Chief finance Officer of the Institute and is responsible to the Provost on all issues concerning finance and control there-of. The bursar is also the Heard of Bursary Department.
Services Rendered by Bursary Department

This department is divided into seven units as stated below:
• Accounting Service Unit
1. Final Accounts
2. Reconciliation

• Treasury Service Unit
1. Cash Office
2. Student Account
3. Investment
4. Internal Generated Revenue

• Resources Management Service Unit
1. Budget
2. Expenditure Control
3. Debits and Credits Control

• Payroll and Management Service Unit
1. Salary and Wages
2. Pension Administration
3. Staff Assurance
4. Other Deductions

• Store and Procurement Service Unit
1. Purchasing
2. Store and Issuance/Accounting
3. Contract Registration.
4. Asset Insurance

 

The responsibilities of the Bursar includes;

1. Responsible and accountable to the provost.

2. To be chief financial officer of the institution.

3. To advice the provost on the proper financial management of the institute and the enforcement of the current Government financial instructions, polices, regulations and treasury circulars.

4. To be a member of management committee, tenders board and expanded management committee.

5. To supervise, plan, direct, coordinate and execute the financial operations of the financial operations of the institute.

6. To liaise with other heads of departments and units in the general financial management of the institute.

7. To liaise between the institute and the state ministry of financial and other relevant agencies on all financial matters with the approval of the Provost.

8. To ensure maintenance of adequate internal control system within the department.

9. To ensure accurate and timely production of financial information for other departments, management and council as the case may be.

10. To establish and maintain effective inter departmental communication on financial matters.

11. To monitor and provide data on the performances of budget against set objective.

12. To monitor the provision of founds and advice on investment decisions from internally Generated Revenue.

13. To review the preparation of long term plans and operating budget for presentation to the council through the institute Provost.

14. To encourage the career development and training of sectional heads and review plans and decisions for the development of staff.

15. To monitor the maintenance of up-to-date job description and procedural manual.

16. To ensure security of institute documents such as local purchase order (LPO) booklet, receipt booklet, contracts and all payment records.

17. To ensure proper authorization of all expenditures and appropriate payments and control of stores, purchasing arrangement and inventory.

18. To ensure annual auditing of institute accounts by external auditor.

19. To be in attendance of the Finance and General Purpose Committee (F & GPVC).

20. Forward weekly balances of all institute accounts to the Provost.

21. To perform any other duty as may be assigned by the provost from time to time.

Saidu Makun Ndayako
Bursar